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How To Easily Track Time, Monitor Your Remote Team and Increase Productivity With a Remote Work Toolkit

Jan 13, 2023 • 5 min read

How To Easily Track Time, Monitor Your Remote Team and Increase Productivity With a Remote Work Toolkit

It’s important for business owners to have the proper toolkit (combination of tools and software) and strategies to manage remote teams and ensure that there is a streamlined workflow outside of a physical office setting. Here are some of the remote work tools (project management tools, communication tools etc) you can use to manage your entire team and their productivity.

Toolkit for managing remote workers

Basecamp is one of the most popular software development collaboration tools out there. But it doesn’t just work for small teams; you can use it to manage remote employees too.

Trello is another task management tool that makes working remotely easier. It allows you to organize tasks into cards, task lists, add comments, attach files, set due dates and much more. It also has integrations with tools and other apps like Slack, Gmail and Dropbox.

And finally, we’ve got Trello. This tool is free for teams up to 15 members. Once you’re ready to scale, you can upgrade to Pro or Enterprise.

Ready to build your remote team?

Use the DigiWorks platform to hire, manage, and pay remote talent from all over the world.

Time and cost tracking tools

Task & time management is an important aspect of any business. Whether you are looking to measure employee performance, manage resources, billable hours or simply want to know what time you spend working on different projects, time tracking tools are essential. A time tracking app you can use is HiveDesk.

HiveDesk – $29/month

HiveDesk is a web-based application that allows you to record your time across multiple projects and clients. You can use it alongside your existing project management system.

Features include:

* Unlimited projects per client

* Customizable reports

* Integration with Slack

Clockify is another time tracking tool you can use in a virtual work environment, with free options. and features.

Team communication tools

Communication tools come in many forms. Some people prefer emailing others while some use instant messaging apps such as WhatsApp, Facebook Messenger, Skype, etc. There are even tools that help you manage your team’s communications. For example, there are chat rooms where you can discuss topics related to work. You can also set up meetings and conferences via video calls.

Asynchronous Communication Tools

An asynchronous communication tool is one that allows you to communicate with someone without having to be online at the exact same time. This type of tool is great for quick chats or end-of-day updates. Examples include Slack, HipChat, Campfire, GoToMeeting, Zoom, etc. These types of tools are better suited for remote workers because it doesn’t matter what time zone they are located in. They can still participate in a meeting regardless of whether it starts at 9am or 3pm.

Slack is a fantastic tool for asynchronous communication and collaboration among team members. You can also create to-do lists, jump on a call for quick collaboration, send an instant message, and see when team members are online.

Synchronicity Communication Tools

A synchronous communication tool requires everyone to be online at exactly the same time. This includes things like conference calls, virtual meetings, video calls, webinars, etc. If you want to schedule a meeting, you must make sure everyone in the virtual team is present during the scheduled time. This kind of communication is great for building company culture and is also used in the hiring process (in the selection process and training.)

Zoom is still a favourite for team meetings, conversations among team members, team collaboration and employee engagement. Another great tool is Google Meet. A perk of these tools is that you can record videos, which is really helpful for training.

Google Apps/ Google Workspace tools like Google Sheets and Google Docs are great software tools for teamwork and collaboration.

HR/payroll tools

The HR/Payroll industry is one of the fastest growing industries in the world. There are over 2 million businesses worldwide employing over 20 million workers. This includes small companies, large corporations and everything in between.

In today’s fast paced work environment, it’s essential to have access to information about your workforce 24 hours a day, 7 days a week. With the help of technology you can manage payroll, communicate effectively with your employees, and ensure compliance with tax regulations.

There are many different types of software available for this purpose, each with their own set of benefits and drawbacks. In this article we’ll take a look at some of the best options available.

Google Drive

Google Drive is probably the most popular option for file storage and file managament. You can use it to easily sync files across multiple devices and even collaborate with others.

Dropbox is also a great tool for storing files.

One thing to note though, is that Dropbox doesn’t allow you to download files larger than 500MB. For example, if you’re working on a project that requires a lot of images, you’ll need to find another solution.

Remote worker hiring toolkit

Use these sites to source candidates:

Upwork and Fiveer are sites that are great for finding people to hire for short term projects. They offer a variety of tools that make it easy to find remote workers.

DigiWorks is also a platform that allows you to be connected with really talented, vetted remote talent from around the world.

Ready to build your remote team?

Use the DigiWorks platform to hire, manage, and pay remote talent from all over the world.

Toolkit for onboarding remote employees

Onboarding is important to ensure all employees are properly trained, ready to work, and understand how to use the tools and systems necessary to do their jobs well. A good onboarding program ensures that every employee knows what is expected of him/her and receives training and support throughout his/her employment.

There are many different methods for managing remote employees effectively. Here are some tips to help you start your journey into remote working.

1. Make sure everyone understands the importance of being online and available during normal hours.

2. Provide regular communication channels such as phone calls, video conferencing, and email.

3. Ensure that there is a clear job description and expectations for each role.

4. Have a plan for handling emergencies.

5. Establish a culture of trust among team members. It is also important to make time for chatting about non-work related issues and build remote employee engagement through conversations between team members.

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About DigiWorks

DigiWorks is an easy-to-use platform that helps small businesses and start ups hire amazing remote talent from around the world. DigiWorks offers a way for you to hire, manage and pay people from all countries. If you find an amazing virtual assistant from Philippines, a content writer from Nigeria, or operations manager from South Africa – manage and pay your entire team from one platform with no hassle.