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We’re making it super easy for you to hire amazing talented Freelance Virtual Assistants from around the world!
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Find, interview, and hire amazing remote talent from around the world to scale your business via our platform.
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Manage contracts, team engagement, invoices, and feedback in one centralised platform.
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Pay your global team in 90+ countries in a single click without having to worry about the admin that comes with it.
A Guide to Hiring a Freelance Virtual Assistant
A freelance virtual assistant is a remote worker who helps you with tasks you do not have time for. You do not need to set up an office or hire full time. This page explains what a freelance virtual assistant does, which tools they use and what you gain by hiring one.
Freelance virtual assistants are a popular choice for business owners because they offer many assistant skills without the cost of an in-office employee. The sections below help you decide if one is right for your business.
In this guide:
- What is a Freelance Virtual Assistant, and Is One Right for You?
- Tasks a Freelance Virtual Assistant Can Do
- Tools a Freelance Virtual Assistant Uses
- Advantages of Hiring Freelance Virtual Assistants
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What Is a Freelance Virtual Assistant, and Is One Right for You?
A freelance virtual assistant works for you remotely, often on part-time or project terms. You agree on the tasks, the hours and the way you will communicate, and they work from their own location.
Hiring one gives you access to a global pool of talent. You can choose the skills you need, set the hours that suit your business and scale the support up or down as your workload changes.
A freelance virtual assistant may be a good fit if you spend too much time on routine tasks, if you need help only a few hours a week, or if you want to try remote support before building a larger team.
Tasks a Freelance Virtual Assistant Can Do
Freelance virtual assistants help with many kinds of work. Common tasks include social media management, graphic design, writing, customer support, project management and general admin.
Here are three things to think about when you choose one:
1.) Skillset
Some assistants are generalists who handle admin tasks such as schedule management, booking appointments and managing email. Others focus on one area, such as content writing, design, sales support, social media or customer service. Match the skills to the work you need done.
2.) Timeframe
Decide how many hours you need and how long you need help. Some freelancers work by the hour and some agree a fixed monthly scope for certain services. Ask each candidate how they price their time before you agree to anything.
3.) Communication
Agree how and when you will talk, which tools you will use and how fast you expect replies. Clear habits at the start make remote work much easier.
Tools a Freelance Virtual Assistant Uses
Most freelance virtual assistants use online tools to organize their work, keep track of communication and manage projects. Ask your assistant which tools they already know, and tell them which ones you want them to use.
Common tools:
- Google Workspace for email, documents, calendars and shared files in the cloud.
- Canva for simple graphics such as flyers, banners and social media posts.
- Dropbox for sharing and storing files.
- Calendly for booking meetings online.
- Later and Hootsuite for scheduling social media posts.
- Mailchimp and ConvertKit for email campaigns and newsletters.
Advantages of Hiring Freelance Virtual Assistants
Hiring a virtual assistant can help you save money and get more done. A virtual assistant can handle tasks such as booking travel, scheduling appointments, organizing documents, researching topics, writing emails and managing social media accounts, so you can focus on the work only you can do.
If you want a simple and reliable way to hire, consider a platform like DigiWorks. Virtual assistant platforms like DigiWorks match you with pre-vetted and assessed admin assistants, and they can also handle onboarding and payroll. Since DigiWorks’ talent are from emerging countries, the rates are lower than hiring locally, and you avoid the risk of dealing with unreliable freelancers.
1. Cost Efficiency
A freelance virtual assistant costs less than a full-time employee in your office. You pay for the hours or projects you need, and you do not provide an office or equipment. Check the rules for contractors in your own country before you start.
2. Increased Productivity
When you hand off routine tasks, you get time back for the work that matters most, such as sales, strategy and your customers. A good assistant needs little training for common tasks, and you can scale the hours up or down as your needs change.
3. Specialized Skills
Virtual assistants offer skills that can be hard to find locally, such as bookkeeping support, design, writing or customer support. You can hire for the exact skills your business needs.
4. More Control Over Hiring
You choose who you work with. You can review profiles, ask about past remote work and the tools a candidate knows, and interview the people you like before you decide. A platform can do the first checks for you.
5. Non-Office Hours Support
Because virtual assistants work in many time zones, they can cover hours when your own team is offline. This can mean faster replies to customers and fewer messages waiting for you in the morning.
Ready to build your remote team?
Use the DigiWorks platform to hire, manage, and pay remote talent from all over the world.
Conclusion
Freelance virtual assistants can take over many of your repetitive daily tasks, and they usually cost less than a new full-time on-site employee.
There are plenty of companies offering virtual assistance services with different prices and services. If you are not sure where to start, ask questions, compare platforms like DigiWorks and read the testimonials to see if the platform is right for you.
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About DigiWorks
DigiWorks is an easy-to-use platform that helps small businesses and start-ups hire amazing remote talent from around the world. DigiWorks offers a way for you to hire, manage, and pay people from all countries. If you find an amazing virtual assistant from the Philippines, a content writer from Nigeria, or an operations manager from South Africa – manage and pay your entire team from one platform with no hassle.
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