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Scale your real estate with remote Real Estate Virtual Assistants from countries around the world including South Africa, Philippines and Nigeria – all in one, easy-to-use platform.

How it works

We’re making it super easy for you to hire amazing talented Real Estate Virtual Assistants from around the world!

Hire

Find, interview, and hire amazing remote talent from around the world to scale your business via our platform.

Manage

Manage contracts, team engagement, invoices, and feedback in one centralised platform.

Pay

Pay your global team in 90+ countries in a single click without having to worry about the admin that comes with it.

What are Real Estate Virtual Assistants

Navigating international payments, hr and legal aspects for global remote teams is difficult. Our platform allows you to pay a subscription payment per talent and is built to ensure things follow the rules and you can work with your remote team safely.

Why hire a Real Estate Virtual Assistant

Thousands of candidates globally go through DigiWorks’ skills based assessments. Our AI powered matching tool will then match candidates on factors to eliminate hiring bias. With our platform, you can easily review, choose and interview candidates based on your needs. Work remotely with your selected candidate. Choose your new team member based on skills!

What is a virtual assistant for real estate?

A virtual assistant helps you run your business efficiently and effectively. They make sure everything runs smoothly and keep things organized. If you’re looking to grow your business without hiring additional staff, it makes sense to consider a virtual assistant.

A real estate virtual assistant is a fully remote employee that helps real estate agents and business owners complete some of the tedious tasks associated with being a real estate professional. Your real estate VA can help you find properties, schedule showings, prepare contracts, and even handle payments. This makes managing your real estate business a lot easier and more efficient!

Learn about Real Estate Virtual Assistants:

Real Estate Virtual Assistant Services
What real tasks should you assign to a real estate VA?
Best practices when hiring a real estate virtual assistant
How to determine the cost-benefit when hiring a VA
What Can A Real Estate Virtual Assistant Do For You?
Three Benefits of Hiring A Real Estate Virtual Assistant

Ready to build your remote team?

Use the DigiWorks platform to hire, manage, and pay remote talent from all over the world.

Real Estate Virtual Assistant Services

An administrative assistant is a great way to save time and increase productivity. But it takes some planning and preparation to make sure your VA is doing everything you’d like her to be doing. Here are three things you should consider before assigning your VA to help with your real estate business.

1. Understand the role of a virtual assistant.

If you’re looking to hire someone to take care of administrative tasks such as scheduling appointments, managing email, and handling phone calls, then a virtual assistant might be the best fit for you. If you’re hiring a VA to perform data entry, research documents, or write reports, however, you probably want someone with experience in that area.

2. Know what you want your VA to accomplish.

Before you start building out your personal assistant plan, think about what you want your VA’s responsibilities to be. Do you want her to manage your calendar? Write emails? Handle client communications? Help you market your listings? Or maybe you simply want her to answer phones and schedule meetings. Whatever your goals are, make sure she knows exactly what you want her to do. A virtual meeting is a great way to make sure you’re both on the same page!

3. Create a job description.

Once you’ve figured out what you want your VA role to entail, you’ll need to put together a detailed job description. This document will outline the exact duties you expect your VA to complete, along with the qualifications you require. You’ll also need to include information about compensation and benefits because you want to ensure that whoever you choose to serve as your VA understands what you’re expecting from her.

What real tasks should you assign to a real estate VA?

A good real estate virtual assistant should be able to manage all your tedious tasks effectively. They should know how to manage multiple listings, appointment setting, database management, handle customer service, cold calling, negotiate contracts, and much more. They will also be able to manage all aspects of real estate marketing, like social media management, lead generation, and email campaigns. They are also able to provide admin support like scheduling meetings, updating property details, etc.

1. Marketing

The term marketing is used to describe the activities undertaken by businesses to promote their products or services. In general, marketing includes public relations, sales promotion, advertising, product distribution, pricing, customer relationship management, and brand building.

Virtual assistants are software applications that perform routine office functions such as scheduling meetings, sending emails, taking notes, and transcribing conversations. These programs do most of the work while you remain focused on what matters most – running your business.

You can use virtual assistants to automate repetitive tasks like following up on leads, creating proposals, and managing client communications. They can even help you market your business online. And since they’re cloud-based, you don’t have to worry about installing anything on your computer.

Here are some ways you can leverage virtual assistants to help boost your business growth:

A. Follow Up On Leads

If you’ve been working with a virtual assistant for a few months now, you know how well she can handle email correspondence. She’ll make sure your messages reach the intended recipient quickly and accurately. But once you send the message, it’s up to you to follow up. If you haven’t heard back within 24 hours, call the person again. Or try texting him/her.

B. Create Proposals & Documents

2. Operations

Real estate virtual assistants are becoming increasingly popular among real estate agents because they can help streamline processes, save time, and increase productivity. This gives you extra time to spend on growth plans, strategy, and family time. A Va is great for improving your work-life balance. These virtual assistants can help with basic accounting tasks such as bookkeeping and payroll. They can assist with data inputting and list presentations. More time-consuming tasks you can assign to your real estate virtual assistant include:

Managing expenses
Appointment scheduling
Updating property databases
Drafting letters to clients

3. Sales

Virtual assistants l are becoming increasingly popular among businesses. They’re great tools for automating repetitive tasks, saving time, and improving customer experience. But there’s one thing most don’t realize about virtual assistants: they’re not just for tech-savvy people. Anyone can use them to make phone calls and send emails.

Making cold calls to prospective clients
Taking inbound calls
Sending follow-up emails
Managing cold email campaigns

4. Admin

If you’re looking for a virtual assistant, there are some important questions you should ask yourself before selecting one. These include how much experience does she/he have, what skills do they offer, and how quickly can they provide support?

A good admin assistant will be able to handle many different tasks, including basic administrative work such as managing emails, calendars, and contacts; creating documents; dealing with constant phone calls, and sending out invoices. A good VA will also know how to set up recurring meetings and appointments.

The best VAs will be able to answer questions about your business, schedule events, and manage your social media accounts. This includes posting photos and videos, writing blog posts, and responding to messages. If you’re looking for someone to take care of your marketing efforts, look for someone who offers social media management.

You’ll want to choose someone whose personality meshes well with yours. While it’s nice to find someone who shares your interests and values, you don’t necessarily want to hire a friend. Your relationship with your VA needs to be professional.

Here are some additional tasks you can delegate to your VA:

Scheduling meetings
Making travel arrangements
Calendar management
Managing social media campaigns
Taking incoming calls

5. Prospecting Services

Virtual assistants are becoming increasingly popular among marketers because they offer a lot of value, especially for small businesses and owners that have a hectic life. Marketers can use them to help plan out their next campaign, create content, and even handle some of the day-to-day tasks associated with running a business. In addition, virtual assistants can work with multiple clients simultaneously, making it easy to scale up or down based on demand.

A virtual assistant can do much more than just help with email marketing. Some companies specialize in creating custom messaging for specific industries, while others focus on providing general assistance across several areas. For example, one company I worked with offered a variety of services including customer support, lead generation, web design, copywriting, and video production.

The following are three examples of how a virtual assistant could fit into a marketer’s workflow.

A. Content Creation

Marketers often struggle to come up with ideas for blog posts or landing pages. A virtual assistant can brainstorm potential topics and write articles for you. This saves you from having to spend hours researching and writing about something that might not resonate well with your audience.

B. Social Media Management

Social media platforms like Facebook and Twitter require constant attention. Many people don’t realize that managing those accounts can become overwhelming. Instead of trying to keep track of everything yourself, hire a virtual assistant to monitor your social media activity and respond appropriately.

6. Customer Services

Virtual assistants are an emerging trend in online marketing. These programs allow businesses to outsource customer support without having to hire additional employees. Some virtual assistant companies even offer live chat capabilities.

These programs often work by connecting customers directly to real people via video calls or text messages. Customers can ask questions about products or services, receive help troubleshooting problems, or simply talk to someone human.

The most popular virtual assistants include Amazon’s Alexa, Apple’s Siri, Microsoft’s Cortana, Facebook Messenger Bots, and Google Assistant. However, some experts warn that virtual assistants aren’t always reliable. For example, it’s possible to trick a virtual assistant into thinking you’re talking to another person. In addition, some virtual assistants don’t understand slang or regional dialects well enough to communicate effectively.

Despite these limitations, virtual assistants are still growing in popularity. Many marketers believe they can save money and increase sales by outsourcing customer service tasks.

Best practices when hiring a real estate virtual assistant

The best way to find a great virtual assistant is to ask friends and colleagues for recommendations. They are likely to know someone who uses one. But don’t stop there. You’ll want to check out online reviews and rating sites like Yelp and Angie’s List. If you’re looking for something specific, such as a virtual assistant who specializes in handling rental properties, try asking around among those who rent property. And don’t forget to look into the background of potential candidates. Ask about their experience working with real estate agents and landlords. Do they work with multiple clients? Are they licensed? What do their references say about them?

Once you’ve found a candidate, it’s important to set expectations upfront. Before you start paying them, make sure there is a clear understanding of the job roles and responsibilities between you and the virtual assistant. Also, set deadlines and stick to them; send regular updates to keep the assistant abreast of progress; and be clear with what you expect. Finally, be prepared for anything. Have a backup plan in place just in case things go awry. If you want all the rewards without the risk of dealing with a freelancer, it’s best to make use of a reputable hiring platform like DigiWorks. Not only are all candidates screened and pre-assessed but there are not additional training costs and DigiWorks will handle the onboarding and payroll processes for you.

How to determine the cost-benefit when hiring a VA

There are many different ways to find a virtual assistant. Some companies offer hourly rates while others offer packages that include training, ongoing support, and even marketing materials. You might pay $25 per hour or you could sign up for a package that includes everything from social media management to email marketing. In addition to price, there are several factors to consider when choosing a VA.

The most important question to ask yourself is whether you want someone who can do the job or someone who does the job well. If you’re looking for someone to take care of administrative tasks like scheduling meetings or managing emails, you’ll probably want to look for a VA who specializes in those skills. However, if you’re looking for someone who can help you grow your business, it makes sense to choose a VA who has experience with marketing and sales.

If you’re planning on working together long-term, make sure that both parties agree on what the terms of employment will be. This will ensure that everyone knows what they’re getting into and that expectations are clear. Many VAs use a contract template that outlines the duties of the employer and employee. For example, a typical contract states that the employer agrees to provide office space, equipment, and internet access, and the employee agrees to perform certain tasks such as answering phones, scheduling appointments, and sending out invoices.

Once you’ve determined what type of VA you’d like to hire, you’ll need to decide exactly what you want them to do. Make sure that you know what you want to be done before you start searching for candidates. A good place to start is with the list of tasks that you mentioned above.

You’ll also want to think about how often you plan on needing assistance. Do you need someone every day or once a week? How much time will you spend working with each individual? Will you need one person to handle multiple projects or will you need someone who works independently? These questions will help you narrow down your options.

Finally, don’t forget to factor in the cost of the VA. Hourly rates vary depending on where you live and the skill set required.

Level of experience

When it comes to hiring a virtual assistant, experts say that finding the right person for the job is key. And while many people think that just because someone has a lot of experience that they’re qualified to do something, it doesn’t always work like that.

Even though some VAs might have been working for a long time, that doesn’t necessarily mean that they know everything about how to help you. “There are lots of different levels of expertise,” says Lisa Gansky, CEO of Virtual Assistants Canada. “The most important thing is to find somebody who really knows what they’re doing.”

So how does one go about finding the perfect VA? Here are three ways to figure out whether someone is the right fit for the job.

1. Ask around

If you’ve got friends or family members who already use a VA, ask them what they liked best about their experience. If they mention anything specific, such as the quality of communication or the speed with which tasks were completed, take note. You don’t want to end up with a VA who isn’t able to deliver on those promises.

2. Check online reviews

Checking online reviews is another way to learn more about potential VAs. But keep in mind that even though positive reviews might indicate that a particular VA is good, negative ones could mean that the person had a bad experience with them. So make sure to look beyond the glowing words.

What Can A Real Estate Virtual Assistant Do For You?

A real estate assistant doesn’t replace you but complements you. You’ve got to think about what real estate tasks you need help with and whether or not these tasks can be delegated to someone who works remotely.

Make sure you know how to delegate before you hire someone else. This goes hand in hand with our previous tip. When you hire a VA, it’s important that you understand exactly what they’ll be doing and whether or not they have the right skills and experience for the role. Hiring a VA (especially if it’s your first time doing this) can be a little intimidating so we suggest looking into a platform like DigiWorks to take care of this part for you.

Three Benefits of Hiring A Real Estate Virtual Assistant

Having a qualified real estate virtual assistant will help you close more sales. By delegating some of your administrative, marketing, and time-consuming tasks, you’ll save money and time. And having a VA will allow you to focus on what you do best – selling homes. In fact, according to a study conducted by the National Association of Realtors, agents who use VAs are able to sell more houses per month than those without one!

1. Better Work-Life Balance

Having a real estate virtual assistant is a great choice for people with busy lives, they help you keep track of multiple properties, manage your listings, schedule showings, and find buyers. You don’t even have to hire someone full-time as virtual assistants often have flexible schedules and you can decide their working hours to best suit your needs. This saves you time and money. Having a virtual assistant makes sure everything runs smoothly and can be very helpful especially when it comes to taking care of tedious tasks – this frees up a lot of your time to spend on the things you’d rather be doing.

Virtual assistants are becoming increasingly popular among busy professionals. They offer a way to improve productivity while still maintaining a good work-life balance.

2. Increased Productivity

Virtual assistants are becoming increasingly popular among businesses because they allow people to delegate tasks to digital helpers without having to spend hours every day doing administrative work. In fact, research suggests that companies that use virtual assistants see a significant increase in productivity per employee each month.

A real estate virtual assistant can make your life easier by helping you manage multiple properties, streamline paperwork, and even provide insight into potential buyers. With a virtual assistant, you don’t have to worry about missing out on anything—you’ll always be aware of what’s happening in your business.

As a realtor, you’re already busy enough, so why not take on a real estate virtual assistant to free up some time for yourself? Virtual assistants can help you save money by automating repetitive tasks and freeing up your schedule to focus on what matters most.

3. Save More Money

Hiring a real estate virtual assistant is one way to save money in many different areas of life. A virtual assistant can help you manage your email accounts, schedule appointments, write proposals, research properties, and much more. Hiring a VA costs a fraction of taking on an on-site full-time employee.

How to Hire a Real Estate Virtual Assistant

They’re usually hired through online platforms like DigiWorks.

DigiWorks helps connect real estate professionals with some amazing talent who have been pre-assessed and interviewed to make sure they’re a great fit for you and your business. Not only do they connect you with incredible talent but they also oversee the onboarding and payroll process which is a huge time-saver!

If you’re still unsure if taking on a VA is the right choice for you, DigiWorks will give you more info and guidance to get you ready for your first remote hire!

Ready to build your remote team?

Use the DigiWorks platform to hire, manage, and pay remote talent from all over the world.

Conclusion

If you’re one of those people who struggle to keep track of all the things you need to do each day or if you’re just incredibly busy and could use a little bit of help to make your work day smoother, a virtual assistant could be an amazing choice for you. A VA can give you the assistance you need and can be an amazing catalyst for your company’s growth.

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About DigiWorks

DigiWorks is an easy-to-use platform that helps small businesses and start-ups hire amazing remote talent from around the world. DigiWorks offers a way for you to hire, manage, and pay people from all countries. If you find an amazing virtual assistant from the Philippines, a content writer from Nigeria, or an operations manager from South Africa – manage and pay your entire team from one platform with no hassle.

Frequently Asked Questions

Join the small businesses that have loved DigiWorks to find, hire and manage their global remote team.

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Meet our amazing talent from all over the world who are excited to join your team!

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Our AI-driven platform helps you source, vet and manage top remote talent globally.

Thousands of candidates globally go through DigiWorks’ skills based assessments. Our AI powered matching tool will then match candidates on factors to eliminate hiring bias.

With our platform, you can easily review, choose and interview candidates based on your needs. Work remotely with your selected candidate. Choose your new team member based on skills!

Payments, contracts, compliance - sorted.

Navigating international payments, hr, and legal aspects for global remote teams is difficult. Our platform allows you to pay a subscription payment per talent and is built to ensure things follow the rules and you can work with your remote team safely.

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Empower your remote teams with training, employee engagement, performance, development tools, and tracking features to fuel positive culture globally.