Hire Virtual Secretaries from
Scale your serviced apartments business with remote Virtual Secretaries from countries around the world including South Africa, the Philippines, and Nigeria – all in one, easy-to-use platform.
How it works
We’re making it super easy for you to hire amazing talented Virtual Secretaries from around the world!
Hire
Find, interview, and hire amazing remote talent from around the world to scale your business via our platform.
Manage
Manage contracts, team engagement, invoices, and feedback in one centralised platform.
Pay
Pay your global team in 90+ countries in a single click without having to worry about the admin that comes with it.
Hiring a Virtual Secretary and How It Can Help Your Business
Virtual secretaries work remotely, so they don’t require office space. They can work anywhere there’s internet access, including home offices. And while it might seem like a luxury, hiring a virtual secretary can actually save money over time. In fact, some companies offer a free trial period where you can see how well your virtual assistant works without paying anything upfront.
Here are three reasons why you should consider hiring a virtual secretary:
1. You’ll Save Money Over Time
When you hire a virtual secretary, you won’t pay for benefits such as health insurance, retirement plans, and paid vacation days. Instead, you’re saving money up front because you’re avoiding payroll taxes. Plus, since you aren’t providing benefits, you’ll also avoid the costs associated with offering those benefits.
2. You Get More Done With Less Effort
A virtual secretary doesn’t take long breaks during the day. She stays focused throughout the entire workday, so she can complete multiple projects simultaneously. This saves you time and energy, allowing you to focus on what matters most. You also have the flexibility of choosing the hours per day your VA works so you have coverage during your busiest times!
3. You Have More Control
A virtual assistant works around your schedule, which gives you more freedom to focus on growing your business without having to worry about a wide range of tasks including scheduling meetings or answering emails. They’re also great for those who don’t want to hire full-time employees because they’ll often take care of everything from bookkeeping to social media marketing.
Learn about Virtual Secretaries:
Do You Really Need a Full-time Secretary?
What a Virtual Secretary Can Do For You
What are the Benefits of Hiring a Virtual Secretary?
How to Hire Your First Virtual Secretary
Ready to build your remote team?
Use the DigiWorks platform to hire, manage, and pay remote talent from all over the world.
Do You Really Need a Full-time Secretary?
Millions of people rely on secretaries each day. They are there to help us out with everything from filing our papers to answering our phones. But what does it cost you to hire one? And how much do you really need? Let’s take a look at some numbers.
A full-time secretary makes about $35,000 per year, according to Indeed.com. If you pay someone $10/hour, that adds up to around $3,500 per month.
Hiring a virtual assistant can actually save you money over hiring a real person. In fact, it could even end up being cheaper than paying someone to work part-time. Virtual assistants charge anywhere from $15-$25 per hour — depending on the task — while a part-timer might make less than $10 per hour.
The average hourly rate for a virtual assistant is $20, according to FlexJobs.com. So let’s say you want to hire someone to answer emails once a week. That’s $40 per week, or $160 per month. Compare that to paying a secretary $35,000 per annum.
If you don’t use email very often, you might find yourself spending a lot of money on a virtual assistant. On the other hand, if you spend most of your time online, you probably won’t notice much difference in productivity.
So how many hours do you need to justify having a full-time secretary for your professional business? Well, we looked into the question ourselves. We found that the average American office worker spends roughly 50 hours per week working. That works out to 2,080 hours per year.
To figure out whether you need a full-time secretary, divide 2,080 by 35,000. That gives you 5.7 hours per week. Now divide that number by seven days, and you get 8.6 hours per week.
What a Virtual Secretary Can Do For You
A virtual secretary can provide you with administrative services and help you run your business efficiently, saving you time and money while freeing up your energy to concentrate on what you love most – running your business.
Virtual secretaries are great because they allow you to outsource some of the mundane tasks that don’t require much thought or skill. They’re also ideal for busy people who just don’t have the time to handle certain tasks themselves.
In addition, hiring a virtual secretary gives you peace of mind knowing that someone else is handling the day-to-day operations of your business. Having administrative assistance frees you up to spend more time focusing on what really matters – growing your business.
You can hire a virtual secretary to assist you with a variety of tasks such as:
– Managing your email inbox
– Scheduling meetings
– Calendar management
– Writing articles
– Data entry
– Managing day to day operations
– Customer support
– Making and receiving business calls
– Social media management
– Website development
– Email marketing
– Lead generation
– Content creation
– Product research
– Digital Marketing
– Researching competitors
– Proofreading documents
– Transcription
– Translation
– Data entry
What are the Benefits of Hiring a Virtual Secretary?
Virtual assistants can do much more than simply take notes during meetings. They can handle administrative tasks such as scheduling appointments, managing email, creating spreadsheets, organizing files, and even writing documents. You don’t need to pay someone full-time to perform these functions. Instead, you can hire a virtual secretary to do it for you. A virtual secretary is someone you can form a long-term meaningful connection with and who you can trust with a wide variety of tasks for your business.
When deciding whether to use a virtual assistant, consider what you want out of one. Do you want a personal assistant who works exclusively for you, or do you prefer having access to multiple assistants? Is flexibility important to you? How much time do you spend working? What about travel? And finally, what level of expertise do you require? Some virtual assistants specialize in certain areas, while others can provide support across several industries. Virtual assistance can be a massive help as it can take care of all your-time intensive tasks and allow you to focus on your business goals and the bigger picture.
How to Hire Your First Virtual Secretary
Hiring an administrative assistant is one of the best ways to save money and increase productivity. A VA can help you organize projects, handle administrative tasks, research products and services, and do your social media marketing for you. They can even take care of your email marketing needs. Here’s what business owners need to know during the VA hiring process.
A. Decide what you want your assistant to do
Before you even think about finding an office manager, you need to decide exactly what you want them to do. Do you just want some help around the house? Help with your travel plans? Or maybe you need calendar management or social media management? Maybe you’re thinking about starting a blog, and you’d like someone to write posts for you? In short, make sure you know exactly what you want your assistant(s) to do.
B. Find an assistant
There are many ways to get started building your virtual team including asking online groups such as LinkedIn, Facebook, Twitter, Instagram, etc. You can even use job boards, virtual assistant services or hiring platforms like DigiWorks to connect you with qualified candidates. The benefits of using a hiring platform like DigiWorks is that they pre-assess talent and make sure they have the assistant skills you require. They perform background checks, make sure your VA is fully equipped with a high-speed internet connection and even handle the entire onboarding and hiring processes for you.
C. Ask questions
Your interview questions should be structured to find out whether potential candidates are a good fit for the job. You need to ask about their skills, availability, experience, background and some general personality questions to see whether or not they’d be a good fit for your business. Questions are important for finding your ideal executive assistant.
D. Assess your budget
What kind of hourly rate are you willing to pay for personal assistant services? Do you need a part-time assistant or full-time employee? Are they going to be doing basic repetitive tasks or do you want to delegate some high-value tasks?
1. Meet your assistant
Virtual assistants are becoming increasingly popular. In fact, there are now over 2 billion monthly active users worldwide. These digital helpers are helping us do everything from managing our schedules to buying gifts. But what exactly does a virtual personal assistant do? And how much do you pay for it?
Executive assistants are very useful because they allow companies to scale up quickly without hiring additional employees. However, there are quite a few things to keep in mind when it comes to paying for one.
Here are the most common ways people hire virtual assistants:
a. Monthly subscription
This is probably the easiest way to go about it. Companies charge monthly fees ranging from flexible schedules to full-time virtual assistants.
b. Hourly rates
Some companies and freelancers even charge hourly rates ranging from $25-$100+ per hour. This option is great for those looking to outsource specific projects such as writing articles, creating videos, designing logos, etc.
The best way to meet your VA and start forming a personal connection with them is to set up regular video calls so you can have some face time and they can be a lot more interactive than regular phone calls.
2. Create a workflow
Virtual assistants can save you tons of time, but it takes some planning to set up your virtual assistant properly. Here are three steps to take to make sure your virtual assistant works best for you.
a. Define Your Goals
Before setting up your virtual assistant, define your goals. What do you want your virtual assistant to accomplish? Do you want it to handle specific types of tasks, like scheduling meetings, sending emails or managing social media accounts? Or do you just want it to remind you about things you need to do? Once you know what you want your virtual assistant for, you can start thinking about how it might fit into your life.
b. Set Up Categories and Subcategories
Once you’ve defined your goals, think about where your virtual assistant fits in your daily routine. For example, maybe you’re always late for appointments because you don’t have enough time to plan ahead. In that case, you could tell your virtual assistant to send out reminder messages every morning. You could even give it instructions to automatically schedule meeting times based on your availability.
3. Add Tasks
Now that you’ve got your virtual assistant setup, add tasks to it. For instance, you could ask it to send out a weekly email update summarizing your activities for the week. If you want to automate certain processes, you can use automation tools such as Zapier to connect your virtual assistant with apps like Gmail and Slack.
3. Start delegating
Delegation is one of the most important skills you can learn as a small business owner. You don’t want to spend hours every day doing things that are best left to others. But delegation isn’t just about getting someone else to do something for you; it’s about freeing yourself up to focus on what matters most like growth, new business opportunities and your work-life balance..
Delegation is one of those things that sounds great in theory, but it doesn’t always work out well in practice. However, there are some instances where delegation makes sense. Here are three situations where I think delegation makes sense.
You’re too busy to do everything yourself.
If you’re already working long hours and feel like you don’t have enough time to accomplish everything that needs to get done, then it might make sense to let go of certain responsibilities. If you’re constantly feeling overwhelmed because of how much you have to do, then maybe it’s time to start letting people help you. Delegation of tasks will also free up time so you have better work-life balance.
You’re good at what you do, but not everyone is.
This is another situation where you might want to consider delegating. There are plenty of times when you know exactly what needs to happen, but no one else does. In this case, it might make sense to give someone else the job of doing repetitive tasks while you focus on what you’re really good at. This way, you’ll still get to focus on what you love most, while having someone take care of the rest. Proper delegation takes some thought and strategic planning.
You’re not sure about what you do.
Sometimes, we just aren’t sure whether or not we’re good at something. Maybe you’ve been told that you’re terrible at something, or maybe you’ve never had anyone tell you that you’re amazing at something. A lack of confidence can seriously hinder your productivity. Either way, sometimes it’s hard to figure out whether or not you’re actually good at something. In this scenario, you might want to find someone who is good at that thing and see if they’d be willing to train you. Successful delegation is dependent on matching up the correct skills with the relevant tasks.
Get started with your Virtual Secretary
If you’re looking for a more affordable and sustainable option you might consider making use of a hiring platform like DigiWorks. Virtual assistant companies or platforms like DigiWorks are amazing as they not only match you with pre-vetted and assessed admin assistants that can take care of all your business needs but they will also handle all onboarding and payroll needs as well. Since DigiWorks’ talent are from emerging countries, the rates are much lower than the US minimum wage and you don’t have to deal with the risk of dealing with scammers or incompetent freelancers.
Ready to build your remote team?
Use the DigiWorks platform to hire, manage, and pay remote talent from all over the world.
Conclusion
Virtual assistants have been around for ages and over the years have proven to be extremely useful for businesses of all sizes.
It can be a big decision to take on a new team member, especially one that works completely remotely but the benefits of a VA are amazing and if you’re ready to get started or still unsure and need a little more info or guidance in getting started, give DigiWorks a try!
Good luck on your VA journey!
Related Articles
About DigiWorks
DigiWorks is an easy-to-use platform that helps small businesses and start-ups hire amazing remote talent from around the world. DigiWorks offers a way for you to hire, manage, and pay people from all countries. If you find an amazing virtual assistant from the Philippines, a content writer from Nigeria, or an operations manager from South Africa – manage and pay your entire team from one platform with no hassle.
Join the small businesses that have loved DigiWorks to find, hire and manage their global remote team.
Talent on our platform have worked at companies like
See what some of the amazing founders who love using our platform have to say.
Hire. Delegate. Scale.
DigiWorks allows small businesses to scale and find top talent to manage remote teams. Hit your goals by removing the headache from hiring.
1. Get Matched Quickly
Choose the type of talent you need via our platform in minutes.
2. Review Top Talent
Our AI-powered matching tool curates a selection of profiles for you.
3. Onboard and Train
Onboard and train new team members with our academy tools.
4. Manage Remote Team
View feedback from team members and manage employee engagement.
5. Delegate and Grow
Delegate tasks and start scaling your company faster.
Our AI-driven platform helps you source, vet and manage top remote talent globally.
Thousands of candidates globally go through DigiWorks’ skills based assessments. Our AI powered matching tool will then match candidates on factors to eliminate hiring bias.
With our platform, you can easily review, choose and interview candidates based on your needs. Work remotely with your selected candidate. Choose your new team member based on skills!
Payments, contracts, compliance - sorted.
Navigating international payments, hr, and legal aspects for global remote teams is difficult. Our platform allows you to pay a subscription payment per talent and is built to ensure things follow the rules and you can work with your remote team safely.
Onboard, train and manage your global remote team.
Empower your remote teams with training, employee engagement, performance, development tools, and tracking features to fuel positive culture globally.
Explore a world of talent, without borders.
More flexibility and freedom for small businesses and teams
Talk to a sales representative
Have questions about pricing, plans, or our Awesome Product? Fill out the form and a sales representative will be in touch shortly.