Jan 19, 2023 • 5 min read
Delegation is a way of giving someone else responsibility without losing control. In fact, effective delegation is one of the best ways to increase productivity because you’re able to focus on bigger picture issues and let others handle day-to-day activities.
When delegating, set clear boundaries around how much work each person is responsible for as well as your time management expectations. If you delegate too broadly, you risk creating chaos. On the other hand, if you don’t clearly define roles, people may feel like they aren’t doing enough.
Set deadlines and follow up regularly. Once you’ve delegated something, make sure you check in with the individual to see if there are any questions or concerns. Keep the lines of communication open constantly. You’ll find out quickly whether they know what they’re supposed to be doing and whether they’re actually getting things done. You can also ask them to submit direct reports as an update for their routine tasks.
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Delegation is one of those things that sounds great in theory, but it doesn’t always work out well in practice. However, there are some instances where delegation makes sense. Here are three situations where I think delegation makes sense.
1. You’re too busy to do everything yourself.
If you’re already working long hours and feel like you don’t have enough time to accomplish everything that needs to get done, then it might make sense to let go of certain responsibilities. If you’re constantly feeling overwhelmed because of how much you have to do, then maybe it’s time to start letting people help you. Delegation of tasks will also free up time so you have better work-life balance.
2. You’re good at what you do, but not everyone is.
This is another situation where you might want to consider delegating. There are plenty of times when you know exactly what needs to happen, but no one else does. In this case, it might make sense to give someone else the job of doing repetitive tasks while you focus on what you’re really good at. This way, you’ll still get to focus on what you love most, while having someone take care of the rest. Proper delegation takes some thought and strategic planning.
3. You’re not sure about what you do.
Sometimes, we just aren’t sure whether or not we’re good at something. Maybe you’ve been told that you’re terrible at something, or maybe you’ve never had anyone tell you that you’re amazing at something. A lack of confidence can seriously hinder your productivity. Either way, sometimes it’s hard to figure out whether or not you’re actually good at something. In this scenario, you might want to find someone who is good at that thing and see if they’d be willing to train you. Successful delegation is dependent on matching up the correct skills with the relevant tasks.
Delegation is one of the most important skills every manager needs to master. The benefits of delegation are endless. Whether you are managing a team of five people or a group of 500, delegating efficiently and effectively is key to success. In fact, according to Harvard Business Review, the best managers spend less than 10% of their time directly supervising subordinates. Instead, they focus on building relationships, making key decisions, motivating teams, and helping people grow professionally.
We’ll discuss how to successfully delegate tasks to the right person, provide sufficient resources and training, create an environment where employees feel safe asking questions and making mistakes without fear of repercussion, and much more.
If you’re not sure where to start with your delegation process you might consider making use of a hiring platform like DigiWorks. Virtual assistant companies or platforms like DigiWorks are amazing as they not only match you with pre-vetted and assessed admin assistants that you can delegate all your necessary tasks to but will also give you some tips and tasks you can start your VA off with. DigiWorks will also handle all onboarding and payroll needs as well. Since DigiWorks’ talent are from emerging countries, the rates are much lower than the US minimum wage and you don’t have to deal with the risk of dealing with scammers or incompetent freelancers.
Delegation is an important aspect of running a successful business. You must delegate tasks to others in order to keep up with the pace of work. This allows you to focus on what matters most, rather than spending hours doing menial tasks. When you hire employees, it is important to make sure that you give them enough responsibility to grow professionally. If you do not trust them, you might end up micromanaging them. This could lead to resentment on both sides. In addition, delegation helps you save time. Instead of having to spend countless hours performing repetitive tasks, you can simply assign someone else to complete those actions.
There are many reasons why you should consider delegating some of your responsibilities. Here are just a few:
1. You will free up time
When you take on too much work yourself, you will likely find yourself overwhelmed. This leads to stress and burnout. By delegating certain tasks to others, you will be able to reduce the amount of pressure you feel.
2. You will improve productivity
If you are constantly working overtime, you will never achieve anything worthwhile. Rather than focusing on one task, you will lose track of everything else. By delegating tasks to others, you can ensure that you remain focused.
3. You will increase efficiency
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In conclusion, an effective delegator can lead to massive benefits for your company and employees. It gives company leaders the chance to free up time to focus on bigger-picture tasks and growth while knowing your additional responsibilities are being dealt with effectively. Delegation is key if you want a more efficient and effective team!
DigiWorks is an easy-to-use platform that helps small businesses and start ups hire amazing remote talent from around the world. DigiWorks offers a way for you to hire, manage and pay people from all countries. If you find an amazing virtual assistant from Philippines, a content writer from Nigeria, or operations manager from South Africa – manage and pay your entire team from one platform with no hassle.